Financial Management: Academies

Please click on the links below to access template policies, designed for academies.

– Accounting

– Anti Fraud & Corruption

– Bad Debt & Redundant Equipment Policy

– Charging & Remissions

– Expenses 

– Financial Regulations (Multi Academy Trust)

– Gifts & Hospitality

– Governor Allowances

– Internal Hospitality

– Investment Management

– Lettings

– Purchase Card

– Reserves (single academy)

– Reserves (multi academy trust)

– Special Payments to Staff

– Staff Consultancy

– Whistleblowing

– Bank Reconciliation Form

– Cash Flow Report

– Competitive Quotation Summary

– Finance Committee Proposed Agenda Schedule

– Financial Management Self Evaluation Tool for Trustees/Directors/Governors – Individual Self Assessment Form

– Financial Management Self Evaluation Tool for Trustees/Directors/Governors – Summary Sheet

– Insufficient Funds Order Request Process

– Letter to Suppliers – Request Bank Details for BACS

– Month End Work Flow

– Monthly Timetable of Accounting Processes

– Multi Academy Trust Service Level Agreement

– MAT Scheme of Delegation

– Purchase Card Reconciliation Form

– Purchase Order Form

– Request to Write Off a Bad Debt Form

– Supplier Details Form

– Value for Money Checklist

– Virement Report (example)

Year End Preparation

– Year End Preparation – Common Audit Findings

– Year end checklist 2016-17

– Year end file contents page 2016-17

– ESFA Alternative Assurance Questionnaire

– Academies Financial Handbook 2017 (ESFA)

– Academies Accounts Direction (August 2017)

– Academies Main Funding Streams (as at Nov 2017)

– CFO Job Description – Single Academy Trust

– CFO Job Description – Multi Academy Trust

– Letter to Academy Trusts (November 2017)

– Role of the CFO 

– Operating vs Finance Leases

SBM Services has developed a comprehensive set of template management accounts that can be tailored to meet the needs of your academy and it’s governing body.  An example set of management accounts are provided below.

If you would like a copy of the template so that you can set it up for your own school setting then please contact info@sbmservices.co.uk.

Alternatively, SBM Services can set up the management account template for you.  Please contact info@sbmservices.co.uk for details.

– Example Set of Management Accounts

The template fixed asset register is available below.  This allows you to set the template up yourself to meet the needs of your own school setting.

Fixed Asset Register